Mailflow for Gmail

Mark Gaines

2021-08-28

Overall, a very cleverly crafted piece of software, enabling labelling for specific threads or projects, plus scheduling and notes, all co-ordinated into the one interface.
A few teething problems, Mailflow disappeared a couple of times, after running a diagnostic or PC cleaner, however a restart was all that was required and all good.
I found their support to be quite responsive and helpful. It's still in Beta, so you kinda feel like your along for the development ride, however I have quickly warmed to this software and look forward to it's continued evolution.

Suraj Ratna Shakya

2020-08-19

Project management app I was looking for!

I was on a look out for a perfect project management app and was trying many that was available until i found out about Mailflow ... This is was just what I had in mind. Everything inside of Gmail and so well thought and crafted. I can't imagine how I was using Gmail before!

Great Job guys .. can't wait for what you will come up with next! All the best!

Lila Hanft

2020-03-02

Even still in beta, Mailflow has become indispensable. When I installed it, I don't think I had any idea of how useful it would turn out to be. I'd already been trying to link up projects, emails and tasks -- using filters to sort gmail by project, using Google tasks to extract to-do from emails (and keeping longer notes in Google Keep or Evernote). I could assign the same semantic tag to individual emails, tasks, and Keep items, so I had a way to recognize related content at a glance, but there was no way for the 3 apps to interact with one another -- they don't even use the same notification system.

What Mailflow does is makes email, to-dos, and notes truly interactive. I'm pretty surprised at just how beneficial this functionality has been for me. Some examples: If a new email comes in related to a particular project, the sidebar opens, revealing to-dos -- perhaps some uncompleted to-dos I'd assigned to myself when the last email on this topic arrived, which reminds me I have to do them.. Let's say in completing a to-do, I encountered a complication-- I can write a note about it, and have that note visible as I compose an email about the problem to someone else. Or if I've forgotten to share that note with a colleague, it's still there in the sidebar when the NEXT email comes in and spurs me to pass the information on.

Projects are much more useful than Gmail's nature lables/folders system (although there are reasons to use both). I spent a couple hours today adding emails to projects and generating to-do lists, discovering and adding email exchanges that happened so long ago, I'd forgotten about them, though they are still highly relevant to a project that's still in the planning phase. And now that project is feeling a lot more doable.

Unlike Gmail labels/folders, Mailflow projects are easy to create on the fly. I have folder called newsletters in Gmail into which all the emails for my organization's newsletter have gone since 2011. This month, though, I have a new Mailflow project called "March newsletter," to which I've added only the last 4 weeks of newsletter-related emails, along the to-dos they generated.Using Notes,I created an overview of the content for this issue which serves as a punch list of the stories I'm till waiting for. Both the to-dos and the content overview are helpful to have on hand when when I'm answering emails from writers. And once the March newsletter launches, I will delete the March newsletter project; I'll no longer need to know the relationship between the original emails and to-dos, and the emails themselves are still safe, sorted and saved in my huge newsletter folder, should I ever need to refer to them. New newsletter-related email, will be attached to a new project -- April newsletter -- as they arrive..

I hope I've been able to describe some of the benefits of Mailflow in a way that makes sense; if not, just know that I'm finding it more useful than any other Gmail apps I've tried out (including Zapier, Workfront, MeisterTask, Zoho, & Any.do).

Paco Roca

2020-02-04

Genial extensión para mejorar la productividad y utilizar Gmail como gestor de tareas

Avijit Majumder

2022-09-20

I have been using it from the very second day it was launched on Product hunt. It's for my personal use. I wanted to stay organized with my emails and wanted to make sure each of the emails are attended on time. I was using Gmail labels and ended up creating multiple labels which again became a monotonous job to keep track of. Mailflow is the perfect solution with all the features it offers me, I am able to segregate emails, delegate emails (only the one I want), add task/notes and schedule tasks which reminds me as well. I will be looking forward for more interesting features in coming months. Although, I am using the free plan but I truly feel that even the pricing is also cheap compared to other alternative. Kudos to the team I truly request everyone to give these folks a chance to prove themselves. I am sure you will not be disappointed.